Hello Andy!
It depends on the project and which materials.
Sometimes, we like to let our clients use our contractors discount at places to make them feel special so we would of course show them those receipts or give them to them for warranty reasons.
We also give them copies of receipt reimbursements or when they are part of a change order.
But receipts for materials we mark up, we typically do not share those.
As a general rule, the cost of material and labor is provided in the estimate. There are times though that it is necessary to provide receipts for material and so it is really a case by case decision. For example if we place the order, pay the bill and pick up we do not provide receipt because the cost is built into the overall estimate which includes a trip fee for pick up just as the vendor would charge a delivery fee.
Hi Andy,
If our contract with our customer is a cost plus contract then yes we share receipts with our customer. In some cases we have what we call a reimbursable expense which is detailed in our contract and when we bill customer we attach copy of receipt and add a handling charge of 15%. An example of such a charge is mechanical drawing from an engineering firm.
Its all about the type of contract we have with our clients, but we always share receipts for items that are under allowances in our contract
Actually it is a law to do so when asked by the customer/ consumer. When anyone is making a purchase, contractual agreements, etc. they have the right to know what costs are involved. For me, I have never had a problem letting someone know how much something costs. Also, if you do a mark up on the materials to cover your end to locate, pick up, etc. let them know.
I only share receipts if requested or if the client is paying for them directly and I’m charging to their account. It brings a higher level of accountability and you need to be sure your estimate for supplies is pretty close.
Only if it is time and material job.
Not unless they specifically ask for them, which has only happened a few times that I can recall.
Only if it is a time and material job and the client is reimbursing materials. In over 30 years of contracting it is a fact that if you underbid on materials, the client expects a refund and if you are over they say you should have bid the project more accurately. Also there are instances when materials are stolen or defective, or mistakes in construction call for additional materials. You need to create some sort of a buffer.
We only share receipts with the Client if the job is based on time and materials. Otherwise, if the Client requests a copy of the receipts.
We share receipts on cost plus jobs only.
It all depends on the type of contract that we use. If it is a Lump Sum price, we only share if requested. If it is GMP not to exceed then the receipts are part of the pay request.
We will share receipts with material list on the receipts. When it comes to the dollar amount, we usually won’t share the information with customer unless they really want to see it, then under certain instances we would.
Being in the hvac field, i do not show how much I paid for materials, unless it is a contractor or flipper who I’m charging labor only.
Usually we share the discounts we receive as a licensed contractor with our clients. We believe that we should get paid for the craftsmanship and not the materials we install.
Thank you
It’s the mark of a honest and sincere professional to offer to share all receipts and detailed lists of expenditures. I always do it anyways. If he’s interested show, if not don’t. But you should always make such knowledge available to them should they decide they want to know how much you’re profiting on top of them.
We share receipts with clients if asked for it. We have nothing to hide with how much we spend to make their dreams come true.
Just to be fair with clients we use allowance for finish material. We always share receipts for allowance items. The remaining work and materials we will not share.
It all depends on the agreement you have with your client. If you had agreed to charge for only labor and had to buy some materials, then I would definitely show them the receipts but if your estimate was for a lump sum amount, then I wouldn’t think there would be a need to present receipts to your client as there was no breakdown of labor and materials.
